• junior project coordinator4
  • junior project coordinator
  • junior project coordinator3

Getting Started

•  Introductions
•  Course Description and Outline
•  Pedagogy
•  Evaluation mechanism
•  Setting participation expectations

Project Management Foundations

    1. What is a Project?

      1. Project vs Process
      2. Project governance concepts
      3. Project Attributes: temporary, time bound, unique, progressive elaboration, uncertainty and risk

    2. Why execute a Project?
    3. What is Project Management?
    4. What is Program & Portfolio Management?
    5. What is Project Management Office?
    6. Role of a Project Manager
    7. Project Management Process
    8. Project Life Cycle vs. Product Life Cycle
    9. Project Coordinator Role
    10. Common types of Projects
    11. Understanding the Project Context

Project Scope

    1. What is Project Scope?
    2. Difference between Project Scope and Product Scope
    3. Importance of defining Project Scope
    4. Understanding Project Scope statement
    5. WBS
      1. What is WBS?
      2. Why create WBS?
      3. How to develop a deliverable-based WBS
        1. Do’s and Don’ts of creating WBS
        2. WBS Dictionary
      4. What WBS is NOT
    6. Overview of Scope Management Plan

Project Schedule Management

    1. What is a Project Schedule?
    2. Critical Path and benefits of using it
    3. Deliverables of Schedule Management
    4. Scheduling Process and Steps
      1. During PLANNING
        1. Levels of work unit, i.e. milestones, activities, tasks
        2. Define Work Unit & Enter in PM Tool
        3. Sequence tasks
          1. Link Tasks using Precedence Diagramming Method
          2. Leads and Lags
        4. Estimate Activity Resources Overview
        5. Estimate Activity Duration Overview
        6. Understand of Reserve and Contingency during Estimation
        7. Develop Project Schedule
        8. Schedule Baseline
        9. Presentation of Schedule
          1. Gantt chart
          2. Milestone Charts
        10. Resource Allocation and Optimization
          1. Significance of resource allocation
          2. Significance of resource optimization
          3. Best practices
      2. During MONITORING & CONTROL:
        1. Determining the current status of the project schedule
        2. Determining if the project schedule has changed
        3. Managing the actual changes as they occur
        4. Common triggers to update project schedule
          1. Work performance data
          2. Risk Management
          3. Changes to Resource availability
    5. Use of PM Tool to support Schedule Management

Project Cost Management

    1. Deliverables of Cost Management
    2. Types of Project Costs with examples
      1. Direct: Fixed and Variable
      2. Indirect: Fixed and Variable
    3. Overview of Resource Cost estimation
    4. Enter planned Resource Costs in PM Tool
    5. What is Project Budget?
    6. Establish Budget in PM Tool
    7. Track Actual costs
    8. Enter Actual costs in PM Tool
    9. Generate variance to support cost reporting

Project Stakeholder Management

    1. Who is a Stakeholder?
    2. Difference between Project and Product Stakeholders
    3. Identifying Stakeholders
    4. Importance of managing Stakeholders
    5. Key techniques to determine how to effectively engage with Stakeholders
    6. Create and maintain a Stakeholder Register
    7. Project Coordinator’s role in Stakeholder Management

Project Communication Management

    1. Foundational Concepts
      1. What is the objective of any Communication?
      2. Types of Communication
      3. Communication Model
      4. Methods of Communication: Interactive, Push and Pull
      5. Why must Project Communication be planned and managed?
      6. Key abilities needed for successful communication: Oral Expression, Written Expression, Active Listening and Assertiveness
    2. Planning Project Communication
      1. Elements of Planned Communication
        1. What information must be communicated, e.g. Project Status, Requirements, Escalations, Project Kickoff, Design Review?
        2. Who must be communicated to (Stakeholders)?
        3. What information and how much information must be communicated to whom?
        4. What is the format in which the communication must be made?
        5. What is the frequency of communication?
        6. Who is responsible for initiating the communication?
        7. What is the process for communication,e.g. Escalation Process
      2. Unplanned Communication
    3. Developing a Communication Plan
    4. Best Practices & Mindset
    5. Managing communication events:
      1. Scheduling communication events, e.g. Status meetings, Review Meetings
      2. Preparing meeting minutes
      3. Tracking issues and action items
    6. Project Coordinator’s role in Communication Management

Project Risk Management

    1. What is Risk?
    2. Difference between Risk and Issue
    3. What is Risk Management?
    4. Importance of Risk Management
    5. Deliverables of Risk Management – Risk Register and Tracker
    6. Overview of Risk Management Lifecycle
      1. Plan Risk Management
      2. Identify Risks
      3. Analyze Risks
      4. Plan Risk Responses
      5. Control Risks
    7. Identify Risks
      1. Most common project risks, e.g. requirements related, schedule related, resource availability
      2. Most common sources to identify risks, e.g. status meetings, assumptions
    8. Analyze Risks
      1. Risk analysis factors, i.e. Probability and Impact
      2. Probability Impact Matrix
    9. Plan Risk Response
      1. Strategies for Negative Risks i.e. Avoid, Transfer, Mitigate, Accept
      2. Contingent Response Strategies
    10. Control Risks
      1. Risk monitoring and tracking process
      2. Variance Analysis
      3. Risk-related Meetings
    11. Use of PM Tool to support Risk Management

Status Tracking Status And Reporting

    1. What is a Status Report?
    2. Importance of Status Reporting
    3. Collect work performance data from team members
    4. Tracking task progress
    5. Developing a Status Report
      1. Project health metrics
        1. Metrics related to schedule, scope, cost, quality, risks
        2. Trends Analysis
      2. Key Risks (from Risk Register) that need to be highlighted, and their impact
    6. Updating the Project Plan in response to external events

Tying It All Together

    1. Revisit Project Management Process
    2. Task Management best practices

Project Simulation

    1. A simulated project to practice the concepts learned